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Electronic Well File Management System - DocVue.Wellfile
The necessity to have well file information accessible through the desktop for improved decision-making is a must in today's fast paced, competitive environment. Though everyone agrees with the above statement, many organizations find they face many challenges around well file management. These challenges include:
- Quality and completeness of well files varies greatly and it is hard to keep them current through traditional document storage practices.
- Well file documents are now captured on a variety of media, i.e. paper email, word, spreadsheets, CD's, floppies...etc.
- It is difficult to share information easily throughout organizations, both in the office and in the field.
- Companies struggle with the length of time it takes to retrieve complete well files or documents within the well file - especially in the field.
- Staff tend to hang on to files, inadvertently creating hard to track, disparate pools of information within the company.
- Paper deteriorates and documents contained in well files go missing over time.
- Storage costs are ever increasing as well as the level of effort required to store and access well files.
- Documents are being produced in overwhelming volumes and the challenge to manage documents (both digital and paper) is escalating in every organization.
The following are just some of the results that will be realized with the introduction of the Electronic Well File Management Solution:
- Digital storage of well documents
- Multi-user access to documents (improves speed and quality of decision making)
- Fast access to well file documents (less time wasted looking for documents)
- Efficient practices surrounding filing and storage of business critical well information
- Elimination of lost documents within the well files
- Elimination of lost well files
- Document access for field employees, partners and auditors
What's Included
Software
- DocVue Document Manager - Full Circle's Electronic Document Management software system
- Well File Index Model
- Well File Security Model
- Well File Web Interface
System Design
- Interview key people to determine Well File Index and Security Models
- Document data load model including document scanning, indexing and load strategy
- Design security access model (both documents and users)
- Design Imaging system
System Configuration
- Implement Well File Index and Security Models
Services
- Complete system design including document taxonomy, security model, integration specifications and document load model
- System configuration and installation
- Scan and index all well files
- System population of well file documents
- System testing
- Training - users and administrators
- Documentation
- Technical support
- Maintenance upgrades
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