DocVue and Accounts Payable (DocVue AP)

Many Oil & Gas companies are focused on e-procurement solutions. While these solutions can manage some of the electronic procurement of typical items, they are usually unprepared to manage traditional paper-based invoices and all of the associated paperwork required for handling products and services for operating and drilling wells. Whether paper or electronic, DocVue AP easily handles all of your invoice documents allowing you to streamline the flow of information throughout the company and provide instant access to incoming documents as well as archived documents. DocVue AP allows an organization to accelerate the paper-based and electronic procurement process by capturing, storing, approving, and sharing the incoming and out-going documents associated with the procurement process. By expediting these processes, you can improve supplier relationships, increase productivity, and most importantly, save money.

Benefits of AP Automation

• No more lost invoices
• Reduce coding errors
• Provides consistent data capture
• Automatic routing of invoices
• Eliminates duplicate invoice processing
• Accelerates handling of vendor invoices
• Take advantage of early payment discounts
• Ability to track 100% of the spend
• Provides full audit trail for SOX compliance
• Provides instant access to invoice payment status
• Lowers the cost of handling incoming invoices and documents
• Tracks correspondence to better manage vendor relationships
• Builds a knowledge-base of well costs for future prospects
• Frees up knowledge workers for higher value activities

Accelerate Paper-Based Invoice Processes

DocVue AP easily handles all of your invoice documents allowing you to accelerate the flow of paper throughout the company and provide instant access to incoming documents as well as archived documents. DocVue AP interfaces directly with your Accounting System eliminating the need for duplicate data entry while enabling streamlined invoice processing.

Efficiently Capture Invoices

Whether paper or electronic, DocVue captures your invoices and related documents and automatically extracts information needed for the coding and approval process. Scanning can be centralized, distributed or a combination of both.

Seamless Integration with your Accounting System

Once captured, the invoices and corresponding documents are launched into the appropriate workflows and routed for approval. Invoices are processed directly within your own accounting system, simultaneously updating the indexing and coding information through a Bridge between your accounting system and DocVue AP. Users can access AP documents through their AP system or through the DocVue interface.

Workflow Automation

DocVue Workflow enforces your business rules and provides an audit trail of the entire process. Whether it’s an AP clerk or an Engineer, individuals automatically receive email notification and electronic copies of their invoices where ever they are. Workflow Participants can accept, reject, or send the invoice for comments to someone outside of the Workflow. They can read previous comments, add new comments, view related correspondence, code directly into their accounting system, and view coded information. Workflow management capabilities allow users to view the status of the entire approval process and take appropriate actions.

Turning Information into Knowledge

Once captured and given appropriate security rights, invoice information can be retrieved and shared with employees, suppliers, auditors, and other business partners. DocVue AP provides full visibility of the approval process including total payables commitment, process time/bottleneck monitoring, and detailed audit trails.

Contact Full Circle Systems today to learn more about how DocVue AP can help your organization.