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DocVue AFE – Automating your AFE approval process

AFE (Authorization for Approval) processes can be paper-intensive and largely manual.  The failure to approve an AFE in a timely manner can result in costly delays and the inability to pay invoices.  DocVue AFE offers an automated business process for routing, tracking, and archiving AFE requisitions. Workflows are created based on tasks, expense thresholds, procedural steps, required documentation, authorizations, and people involved. The workflow engine has a tracking mechanism that precisely tracks the progress of a specific AFE, which increases overall process efficiency and accountability and enables management to quickly pinpoint exactly where a specific AFE is in its approval process.   DocVue AFE automatically notifies AFE approvers and administrators by e-mail of their respective tasks and then tracks and records each step of the approval process.  At the end of the approval process, AFE data is automatically uploaded to the accounting system and a data Bridge synchronizes the data shared between DocVue and the accounting system. The AFE, all supporting documentation, and the approvals can be easily accessed from the DocVue repository.

Benefits of Automated AFE Approvals

·    Accelerated AFE approval time
·    Standard company-wide AFE approval process for all capital expenditures
·    Simplified AFE approval process
·    Full visibility into where AFE’s are in their approval route
·    Ability to address any bottlenecks and non-compliant stages in the approval process
·    Automated routing that enforces approval limits and processes
·    Easy access to the AFE and all related documents via 24/7 web access
·    Automated AFE storage with full search capabilities
·    Support of strong Internal Controls

Contact Full Circle Systems today to learn more about how DocVue AFE can help your organization.